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What You Need to Know About The Pitman Schedule

 24-hour agencies require strategic thinking when it comes to personnel scheduling. There is one schedule in public safety that has become extremely common. It is known as the Pitman Schedule (or the Pittman Schedule). But how does it work?


 

The Pitman provides 24-hour coverage by rotating 4 shifts and squads. 

The biggest advantage is that each squad has every other weekend off. It’s even common for departments to refer to the rotation as "Every Other Weekend Off" instead of the Pitman Schedule.

Having every other weekend off makes it a favorable choice for both management and those working the rotation.

 

The rotation is commonly set up for employees to work two-on, two-off; three-on, two-off; two-on, three-off.

The most frequent configuration we have seen of the Pitman is 4 squads/crews, working 2-week templates of either day or night shifts to cover the clock.

Two of the crews will have night shifts while the other two have day shifts. All 12 hr shifts.

How much does a scheduling system cost that could handle a schedule like this? Find out here.

 


 

Below is an example of what the Pitman Schedule would look like as templates:

Squad 1 - Pitman Schedule Template

Squad 2 - Pitman Schedule Template

Squad 3 - Pitman Schedule Template

Squad 4 - Pitman Schedule Template


 

As you can see from the example and the pictures, all hours round-the-clock are covered. Each employee will have worked 4 extra hours every 2 weeks that are usually counted/referred to as Kelly or Comp Time.

 

Download Printable Version of This Post HERE

 

There is also the option of having 4 squads with 4-week templates instead of 2. This way each squad will work both night and day shifts. See in the templates below:

 


Squad 1- Pitman Schedule Template - 4wkSquad 2- Pitman Schedule Template -4wkSquad 3- Pitman Schedule Template -4wkSquad 4- Pitman Schedule Template - 4wk

 


While this is a common and efficient way to schedule, it is not a perfect solution. There are some problems. Evaluate the positive and negative aspects carefully before implementation.

Pros

  • No employee works more than 3 consecutive days
  • 3-day weekends, every other week
  • If an employee takes 2 vacation days on one of the 2-day work weeks, they get 7 days’ off
  • Work days = approx. 15 days a month, 182 days a year (not including time off, personal, etc.)
  • If switching between night and day shift on 4-week rotation, you have a 3-day break prior to the switch... more time off
  • Kelly time accumulation to use later - approx. 104 hours a year

Cons

  • Long 12-hour work days
  • If you are also rotating shifts instead of making shifts permanent, it can be tough for employees to adjust
  • Hard on employee's health
  • Depending on type of work that arises, may be exhausting some days more so than others

 


The Pitman Schedule is common in mid-large sized departments that need total coverage with limited staff.

Evaluate the Pitman Schedule for your department to see if it could be saving you time and money. Will your officers enjoy the long breaks? Or will they get discouraged with 12-hour days? For successful implementation of a new schedule, it is important to keep communication open.


 

 

Want to take this information with you? 

Download the Pitman Schedule PDF that will cover everything in this blog post so you can share it with others in the department. Click the button below!

Download Pitman Schedule PDF

 

 


 

PlanIt Scheduling Software can handle 24x7 schedules, such as the Pitman, with ease. Call us today to get your questions answered and find out how much time scheduling software will be able to save your department (866-471-2001). See the system's features here.

More helpful articles can be visited below:

 


 

 

    

About Us

PlanIt Police scheduling software is extremely powerful yet easy-to-use. It is meant to simplify scheduling and enhance communication for law enforcement agencies. PlanIt was developed by Ragnasoft, Inc who have specialized in public safety scheduling solutions for over 10 years.

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